We have a great opportunity for an Administrative Assistant
to support our Real Estate department based in our central Bristol office. This
is a full time position, 35 hours per week, 9am to 5pm, Monday to Friday.
The Team
This position falls under our central Business Support Team
however you will be aligned to the Real Estate department. The Real Estate support team is made up of
PAs and Legal Secretaries and the position reports into the Real Estate Senior
PA.
What you'll do
The main purpose of this role is to provide high level
administrative support to the PA and legal teams and other areas of the
business when requested including but not limited to:
- Managing deeds including checking deeds, typing schedules,
assisting with deed audits, requesting, returning and posting deeds out. Liaising with key clients to keep deed
records up to date;
- Scanning, photocopying, printing and binding;
- Preparation of letters and special delivery and courier
forms;
- Saving and distributing scanned post;
- Assisting with all aspects of billing;
- Running WIP Manager reports;
- Updating and maintaining data rooms both internal and client
based;
- Using the Land Registry website and Searchflow to order
searches and copy documents;
- Dealing with telephone enquiries;
- Assist PA team with monthly billing;
- File closures.
Due to the nature of the work, this position is office
based.
We are looking for someone with:
- Previous administrative office based experience
- Excellent attention to detail
- The ability to work well under pressure
- Good IT skills including Microsoft Word, Excel and Outlook
- Excellent written and verbal communication skills
- Excellent organisational skills
- A positive attitude with a collaborative and proactive
approach
Salary and benefits
We offer competitive salaries and generous benefits. We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.
Our recruitment process
Please note that although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis. At Osborne Clarke we do not make any recruitment decisions using automated decision-making.
We are committed to providing an environment where you can perform to the best of your abilities at every stage of your recruitment experience and beyond. If you require any adjustments to be made during the application stage, interview process, or when working with us, please let us know in confidence.